اللغة الإنجليزية — Writing: Formal Letter (Structure, Phrases and Sample) — 3 ثانوي — شعبة آداب — بكالوريا — المنهاج الجزائري

اللغة الإنجليزية — Writing: How to Write a Formal Letter (Structure and Phrases) — 3 ثانوي — شعبة آداب — بكالوريا

Writing a formal letter is a common task in the baccalaureate English exam. It tests your ability to communicate in a structured, polite, and appropriate manner.

1. Structure of a Formal Letter

a) Sender’s Address

Write your address in the top right corner.
123 Main Street
Algiers, Algeria

b) Date

Below the address, write the date (e.g., “July 23, 2026”).

c) Receiver’s Address

On the left side, below the date.

d) Salutation

• If you know the name: “Dear Mr. Smith,” or “Dear Ms. Johnson,”
• If you don’t know the name: “Dear Sir/Madam,” or “To whom it may concern,”

e) Subject Line

A brief line indicating the purpose (optional but recommended).

f) Body

• Introduction: State your purpose clearly. Ex: “I am writing to apply for…”
• Details: Provide relevant information in 1-2 paragraphs.
• Conclusion: State what you expect. Ex: “I look forward to hearing from you.”

g) Closing

• If you used a name: “Yours sincerely,”
• If you used “Dear Sir/Madam”: “Yours faithfully,”

Sign your name below.

2. Useful Phrases for Formal Letters

• I am writing to inquire about / to apply for / to complain about…
• I would be grateful if you could…
• I would appreciate your prompt response.
• Please find attached / enclosed…
• Should you have any questions, please do not hesitate to contact me.

3. Sample Formal Letter

15 Rue Didouche Mourad
Algiers, Algeria

July 23, 2026

The Principal
Lycée Emir Abdelkader
Algiers

Subject: Request for School Records

Dear Sir/Madam,

I am writing to request copies of my academic transcripts for the academic year 2024-2025. I need these documents for my university application.

I would be grateful if you could inform me about the procedure for obtaining these documents and any fees involved.

Thank you for your assistance. I look forward to your reply.

Yours faithfully,
Ahmed Benali

Exercise

Write a formal letter (120-150 words) on ONE of the following topics:

1. Apply for a summer job at a local company.
2. Request information about a university program.
3. Complain about a defective product you purchased.

Related Lessons

For more English writing skills:
Conditional Sentences and
Used to / Be Used to / Get Used to.

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